How to manage your renewals

Your review runs from 2 to 30 November 2026. During this period, you need to review the employees linked to your organisation and confirm who your organisation will pay LIA membership for during 2027 by assigning the appropriate status to each employee – Approved, Not approved or Remove.

Approved

Your organisation will pay this employee’s LIA membership through to 31 December 2027.

Employees your organisation currently pays for will already appear as pre-approved. If nothing has changed for an employee, they can remain approved.

You can also approve employees your organisation has not previously paid for, including new joiners.

Not approved

Your organisation will not pay this person’s LIA membership.

They will remain linked to your organisation and retain their LIA membership. LIA will contact them directly about paying for their own membership.

Remove

Use Remove for someone who no longer works for your organisation.

This disconnects them from your organisation’s record and they will not appear on your list in future reviews.

If someone still works for your organisation but your organisation does not wish to pay their membership, choose Not approved, rather than Remove.

Step-by-step

Log in to the Membership Management portal and select Manage Renewals from the navigation menu.
Start the review wizard. You will be guided through the employees linked to your organisation in three stages:

- Stage 2: New and mid-year joiners

- Stage 3: All other staff with an LIA profile
Review each person and select the appropriate status: Approved, Not approved or Remove (explained above).
Select Save and Continue before moving on or going back. Your changes are only retained once you save.
Complete the confirmation step by clicking ‘Finish’ to submit your review.

You can return to the portal during the review window if you need to work through your list over more than one session. You can also export each stage to CSV. As each export covers only the stage you are viewing, you will need to export all three stages if you want a complete list of everyone linked to your organisation.

Important things to remember

One review sets both invoices

The review you submit in November 2026 will determine both your 1 December 2026 and 1 June 2027 invoices. If you do not submit a review, the position recorded in the portal when the review closes on 30 November will be used instead.

There will not be another membership review before the second invoice is issued. Your next review will be in November 2027 for the 2028 renewal year.

Approvals are a commitment through to 31 December 2027

If you approve an employee for company payment, your organisation is committed to paying their LIA membership through to 31 December 2027. This commitment remains payable even if that employee subsequently leaves your organisation.

What happens if I take no action?

If you do not complete your review:

Employees in the pre-approved group will carry forward as approved and your organisation will be invoiced for them.
Employees in the new and mid-year joiners and other staff stages must be actively approved to be company-paid. If they are not actively approved, they will be responsible for paying their own LIA membership.

Can I approve a new employee after the November review?

Yes. You can still approve someone for company payment after the November review has closed, for example where a new employee joins your organisation during 2027.
Their membership will be charged pro rata from the point they are approved through to 31 December 2027, and will be included in your December 2027 invoice.
Once approved, that commitment cannot be undone and remains payable even if the employee subsequently leaves your organisation before the end of the year.

What if someone leaves after I have approved them?

Their membership remains payable by your organisation through to 31 December 2027.

Approval is a commitment for the period covered and cannot subsequently be reversed because the employee has left.